PBO Meeting

January 2, 2007

 

Meeting called to order by Todd @ 7:08 pm

 

Present were board members: Todd Klaptosky, John McCloskey, Carl Beland, Rick Schrack, Jason Feather, Rob Reddick

Four non-board members were present

Previous meeting minutes were read and approved by Jason, seconded by Rick

 

According to John Cappiello the treasury contains $1,243.00 as of today. Two checks will need to be written - $6.00 for keys to John, and $35.00 to Bud for changing locks. Jason made a motion to purchase a new lock for the High School box and this was seconded by John. We still owe Bill McGonigal $2000 from last season. A motion was made by Rob and seconded by Carl to pay him back as soon as possible.

 

League Reports

Senior Legion

v     Information from League meeting

            Concordville and Pine Forge have been accepted into the league.

            Pine Forge is battling for territory with Boyertown.

            If Pine Forge does not get a designated territory, the league will look into possibly                  

            having a 5-team, 3-division set up for the 2007 season. Pine Forge’s situation will

            then be reevaluated for the 2008 season. If Pine Forge is able to get the necessary                

            territory, then they will have either an 8-team, 2-division set up or a 4-team, 4-

            division set up.

v     Dues should be the same as last year – waiting on the state insurance agent for the rates. Umpire contract sent to Strohecker, but no word on whether he has accepted the terms.

v     League schedule should be set once Pine Forge’s situation is resolved, this should be done by the February meeting.

 

Senior Babe Ruth

v     Jim Madl has expressed interest in coaching the team this year. He needs to submit a letter of intent.

 

Junior Legion

v     Rob will not be able to coach next year – he would like to help out whenever his schedule allows.

v     Rick Schrack and Patrick Buday have both expressed an interest in this team. Patrick sent a letter of intent to the board. He would be interested in the 13-year old prep team if the Junior Legion team is not available.

v     Pine Forge tried to get into the league, but as with Sr. Legion, they need territory. Boyertown refuses to release their players.

v     Next Tuesday, January 9th, is their next meeting.

 

City County

v     A coach will be needed for the 2007 season.

v     Twin Valley will not be back.

v     Collegeville and Twin Valley will both have a 13-year old prep team this year.

v     Ironwood Bat Company will offer wooden bats @ $32.50 a piece. The players name can be stenciled right onto the bat.

v     Baum bats and Bamboo bats will both be legal this year.

 

Babe Ruth

v     A coach will be needed for the 2007 season.

 

13 Year-old Prep

v     A coach will be needed for the 2007 season.

v     West Lawn and Exeter have been admitted to the league.

v     The fees will be the same, they are waiting for the insurance rates.

v     The next meeting will be at the Coventry Twsp Bldg @ 7:00. Jason will send an e-mail with the date.

 

The board has decided to wait to vote on coaches until after registration to see what kind of numbers we have.

 

Fundraising

  • Jason has a written a letter to send to local businesses asking for support.
  • The letter asks for support in the following ways:
    • Sign sponsorship - $250 for the first year and $150 renewal for new businesses, keeping existing businesses @ $100 for renewal fees. This motion was made by Todd, seconded by Rob.
    • We will again do the Program Book sponsorship, with prices the same as last year.
      • $60 for a full page ad
      • $40 for a half page ad
      • $25 for a quarter page ad

·        Combo package – sign and full page ad for $300

·        To do the Program Books, there will be an absolute deadline date so the books can get out during the season.

·        Team sponsorship

                               ■   Jr. Legion - $1000, City County & Sr. Babe - $750 each,

                                    Jr. Legion prep and Babe Ruth - $550 each. This entitles the

                                    business to have their name embroidered on the team’s hats and

                                    printed on the sleeve of their shirts. Hopefully Harleysville Bank

                                    will continue their $5000 support for the Sr. Legion team.

    ●    General donations

  • Raffle of a t.v. that Wal-Mart has offered to donate. Jason will look into the t.v. and printing tickets for the raffle ($5 per ticket). This discussion concluded with a motion to go ahead with the fundraiser by John, seconded by Rob.
  • Possibly a 50/50 profit Beef-n-Beer with Little League.
  • Possibly the raffle of a Phillies jersey.
  • Texas Roadhouse – Kim will call to check available dates.
  • We will continue the Redners – Save-a-Tape Program – have information at registration.

 

New Business

A motion was made by John and seconded by Carl to amend the by-laws for this meeting to admit new board members.

A motion was made by Jason and seconded by John to admit Chris Klaptosky to the board.

A motion was made by Todd and seconded by Jason to admit Sue McCloskey to the board.

A motion was made by John and seconded by Carl to admit Howard Shawell to the board.

A motion was made by John and seconded by Kim that all offices will be one-year terms.

All motions carried.

Elections

ü      President – Todd Klaptosky

ü      Vice-President – John McCloskey

ü      Treasurer – Chris Klaptosky

ü      Secretary – Sue McCloskey

ü      Player Agent – Jr./Sr. Rep – Howard Shawell     (does not vote on player related motions)

ü      Equipment Manager/Field Manager – Rick Schrack

ü      Business Manager – Jason Feather

Kathy will be in charge of the snack bar.

Jason made a motion and Todd seconded to accept the officers.

 

Future meetings will be held at the High School.

Registration will be held January 13th and 20th (both Saturdays) from 9 am to 1 pm and Tuesday, January 23rd and Thursday, January 25th from 6:30-8:30 pm.

The Saturday fee for use of the cafeteria space will be split with Little League.

There will be NO REFUNDS for any player who decides not to play once try-outs are over. This will be added to the registration form. Also a $25 late fee policy will be strictly enforced this year for anyone who does not register by the last registration date or is not paid in full by try-outs.

Jason will put an ad in the Mercury and Todd will call Gus about space on PCTV to advertise registration.

Sue and Todd will make phone calls to players to inform them about the registration dates.

There will not be a formal policy on family discounts, if someone asks, the situation will be voted on the board.

Payment arrangements can be made, as long as the balance is paid in full by try-outs.

 

John asked that all coaches be given the medical release forms for all of their players at the draft so they have all of the necessary contact information for each player.

 

Todd wants all budgets BEFORE anything is purchased for the teams. Out-going coaches will get him a list of what they spent last year.

 

Batters box template and bases needs to be fixed up at the pool field. Also, a tractor is needed to mow and pull the drag. Jason will price a cheap one at Steve’s Mower Shop.

 

Little League asked us to be part of their Opening Day on April 21, 2007. We will try to have uniforms to the players by then so they could go and have their team pictures taken that day. Todd thinks it would be a good idea to see and be seen by the younger players and families.

 

Next meeting, February 6th @ 7 pm at the High School.

 

Motion to adjourn by Todd seconded by John  @ 8:54 pm.